King Charles School

Reference Number: VAC001492363
Grade of Post: Level 3
Hours: 37
Closing Date: 18/02/2019

Specific responsibilities will include:

Provide administrative support:

  • Undertake typing of routine letters and other documents
  • Produce lists, information and data as required
  • Carry out photocopying, filing, faxing, emailing and complete routine forms
  • Printing and duplicating of a wide variety of documentation
  • Distribution of letters and other circulars to staff, students, parents/carers, governors and other stakeholders
  • Organising refreshments for staff meetings, break times etc.
  • Assisting with the rewards certificates, postcards and letters
  • Undertake reception duties as part of the administration team. This will include answering the telephone, dealing with students, parents/carers and visitors

Finance duties:

  • Inputting purchase orders onto our finance system
  • Placing orders by telephone and email
  • Scanning of invoices and allocating a barcode
  • Ensuring that when invoices/delivery notes are received that they are signed by the relevant budget holder
  • Completing Business ‘Declaration of Interest’ forms
  • Issuing receipts when taking monies from pupils

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Staff will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description. This job description will be reviewed annually and the head teacher reserves the right to alter the content of this job description, after consultation with the post-holder, to reflect changes to the job or services provided, without altering the general character or level of responsibility.

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